Information on the Coronavirus

The emergency committee of Leibniz University Hannover evaluates the current situation regarding the spread of coronavirus SARS-CoV-2 on a daily basis and determines a course of action for LUH. University management provides regular email updates to students and staff. Please check this website for new developments at LUH as well as following the news for provisions in Germany, Lower Saxony and Hannover.

FREQUENTLY ASKED QUESTIONS

1. General information

  • 1.1 Who are the members of the LUH emergency committee?

    During the current coronavirus crisis, members of the emergency committee include:

    • the President,
    • the Senior Vice President,
    • the Personal Assistant to the President,
    • the head of the Health Management Section,
    • the head of the Occupational Safety Department,
    • the head of Buildings Management Department,
    • the head of Communications and Marketing
    • the chairperson of the staff council
    • one faculty management representative


    If necessary, additional persons shall be consulted in an advisory capacity, such as representatives of the student body or the Student Services Organisation.

  • 1.2 What happens if I have tested positive for coronavirus?

    According to the law governing prevention of infection, COVID-19 caused by the coronavirus must be reported. A positive test result is reported to the local health authority, which may put infected patients on mandatory medical leave or instruct them to stay in self-isolation.

    In this case, the Presidential Board calls upon affected members of staff and students to also notify Dr. Ellen Aumüller, Occupational Health Officer (betriebsarzt@zuv.uni-hannover.de).

    If you spent time at Leibniz University Hannover two days before showing symptoms or two days before the swab was taken, please follow the instructions in section 1.2.2.

  • 1.2.1 Can I get tested for coronavirus via the Occupational Health Officer at LUH?

    No. Occupational health practitioners focus on preventative medicine and advisory services. Diagnosing and treating diseases is not part of their responsibilities. It is therefore not possible to get tested for coronavirus via occupational health officers. Such tests must be performed by GPs or in test centres.

  • 1.2.2 What is the correct procedure if someone tests positive for SARS-CoV-2 or realises that they have a COVID-19 infection after they have spent time at Leibniz University Hannover?

    While the local health office takes care of tracing those who have had contact with the infected person, the Presidential Board also calls upon infected staff members to voluntarily notify their supervisors and upon infected students to notify the Department for Student and Academic Matters (Ms Susanne Weller, susanne.weller@zuv.uni-hannover.de) as well as to cc Dr. Ellen Aumüller, Occupational Health Officers (betriebsarzt@zuv.uni-hannover.de), so that anyone at LUH who has had contact can be informed instantly.

    Please indicate the following information:

    • Email subject: Reporting SARS-CoV-2 infection
    • I was tested on ...
    • I have had symptoms for ...
    • Two days before showing symptoms/before the swab was taken, I spent time at Leibniz University Hannover from/to / I attended the following events/meetings (title, time, room, member of teaching staff/member of staff)
    • My participation was documented via Stud.IP/on paper (students)
    • Enrolment number and LUH ID (students)
    • The following regulations on hygiene and distancing applied/were observed (minimum distance of 1.5 metres, wearing a face mask or covering etc.)

    As soon as the Department for Student and Academic Matters (Ms Weller) or the supervisors have been notified, they should inform the local health office that someone in their department has a SARS-CoV-2 infection - unless the health office has already got in touch with LUH to coordinate contact tracing and other measures. Students may indicate Ms Susanne Weller as the main point of contact at LUH for local health authorities.

    Subsequently, possible contacts within the past two days should be determined. Relevant contacts include anyone who has had contact with an infected person within the past 2 days prior to the onset of symptoms. If someone has tested positive without experiencing any symptoms, relevant contacts include those who have had contact with the infected person within the past 2 days before a swab was taken (testing).

    The Robert Koch Institute distinguishes between category I contacts (increased risk of infection) and category II contacts (low risk of infection).

    Category I contacts should remain in self-isolation and notify the local health office by sending an email to coronavirus@region-hannover.de. They are required to wait for instructions from their local health office.

    The local health office will refer contacts to a test centre, which will determine if and how long they will be required to remain in self-isolation. Category I contacts who develop symptoms of an infection during self-isolation should call their GP in order to determine where a test can be conducted.

    Please note: Using public transport to reach a test facility is not permitted. Close contacts should be notified and asked to reduce their own contacts to an absolute minimum while waiting for further instructions.

    Category II contacts should also be notified so that can reduce contacts (esp. with people belonging to a risk group) for 14 days after they had contact with the infected person for the last time. Anyone with an onset of symptoms is required to self-isolate and immediately get in touch with the local health authority.

    If some contacts cannot be clearly classified as category II contacts, it is safer to classify them as category I contacts until the local health office has made a decision.

    Please take note of the latest information on tracing contacts in the context of SARS-CoV-2 infections, issued by the Robert Koch Institute. Important sources of information:

  • 1.3 I have a disability or a long-term health condition. Where can I obtain support?

    Members of staff with disabilities or long-term health conditions may contact the representatives for employees with disabilities via telephone or email. Further information and contact details can be found on the website of the representatives for employees with disabilities. Moreover, further information may be obtained via the employer representative for matters regarding members of staff with disabilities, Uwe Barkow.

    Students may contact the representative for students with disabilities. Contact details and further information can be found on the website Studying with disabilities.

  • 1.3.1 How can preventative measures against the spread of infections be implemented in a fully accessible manner?

    In order to ensure that people with disabilities can use preventative measures against the spread of infections to protect themselves as well as others, these measures must be implemented in a fully accessible manner. For example, sanitiser must be accessible for all, distance markers must be placed in such a way that visually impaired people notice them, or anything that is said is understood by people with a hearing impairment, which is not possible while wearing masks. Tips on how to ensure accessibility in various situations can be found here.

    In addition, further information on accessibility can be found on the website of the Equal Opportunities Office or the website Studying with disabilities.

  • 1.4 What do I need to consider before going on holiday?

    Before going on holiday – especially when travelling abroad – you must take into account that you may be required to self-quarantine or to submit a negative coronavirus test result (further information can be found in section 8.3.3).

    Anyone required to self-isolate must not enter LUH buildings. Further information on the consequences of self-isolation for members of staff can be found in section 4.5.3

    Learn more about the regulations for returning travellers applicable in Lower Saxony

  • 1.5 How can I help?

    #LernenVernetzt project
    The Leibniz School of Education brings together students enrolled in teacher trainer courses, school pupils and teachers in the Hannover region. For example, students support online learning activities or prepare online teaching materials. Learn more

    MakerMask project: using 3D printers to make protective equipment 
    The Hannover Centre for Mechatronics (MZH) at LUH is looking for volunteers willing to make protective equipment for hospitals in the Hannover region, either by using their own 3D printer or the device available at the institute. Learn more

    Donations for required material may be sent to the students’ association for social and ecological projects Enactus Leibniz Universität Hannover e.V..

    Corona Support Hannover - Solidarity instead of Panic Buying
    In collaboration with students and members of the AStA at LUH, citizens in Hannover have established a neighbourhood network. "Corona Support Hannover - Solidarity instead of Panic Buying" aims to connect those in need and those willing to help, as well as to support other social initiatives. Learn more

    University Sports Centre online platform
    The University Sports Centre has created an online platform where people can support one another. The idea is based on the buddy project and aims to provide assistance in everyday life, particularly for those at higher risk for more severe complications from Covid-19. Learn more

    Corona School
    A group of German students has established the Corona School website, a free and digital platform that brings together school pupils and university students in order to provide support with understanding course content in light of the suspension of classroom learning in schools. Within the scope of the Corona School project, volunteers support pupils free of charge. Due to high demand, Corona School is looking for additional students willing to help by providing learning support. Learn more

    http://www.corona-school.de

    Seasonal workers
    Farmers throughout Germany are in urgent need of assistance due to the absence of seasonal workers from abroad. Learn more

    Information regarding BAföG
    BAföG contributions will not be affected for the period during which additional income is earned in the context of supporting health care providers, social services or farmers during the coronavirus pandemic. The amendment has been resolved by the German Bundestag. Further information

  • 1.6 Where can I receive psychological help?

    Psychological Counselling for Students (ptb) provides emergency support for students and staff at LUH - under strict compliance with hygiene requirements. Personal appointments with ptb staff, as well as telephone consultations or online counselling via the ptb website must be booked in advance.

  • 1.7 How can students obtain financial support?

    Students who are enrolled at a recognised higher education institution in Germany and experiencing financial difficulties due to the coronavirus pandemic can apply for financial support via the interim support programme (“Überbrückungshilfe”). This programme has been reinstated for the entire winter semester of 2020/2021. Students enrolled at a recognised higher education institution in Germany, who live in Germany and have not taken leave of absence at the time of application, are eligible to apply. This applies to students from Germany and abroad. There are no age restrictions. Financial support will be provided on a monthly basis amounting to a maximum of 500 euros. Requests will be processed by the regional student services organisation and must be submitted via this online IT platform. In addition, student loans are available via the KfW bank. Until the end of 2021, student loans provided by the KfW bank are free of interest.

    Further information can be found on the website of the Federal Ministry of Education and Research.
    In addition, please refer to the website of Studentenwerk Hannover.

    Students at Leibniz University Hannover who do not meet the criteria for the support programme funded by the federal government may apply for one-time funding through the corona emergency fund (“Corona-Nothilfefonds”) to help with health insurance contributions, rent, learning materials etc. Leibniz Universitätsgesellschaft, the Alumni Office and the Equal Opportunities Office of LUH want to ensure that no student is forced to abandon his or her studies due to the corona crisis. The corona emergency fund is financed by private donations. There is no legal entitlement to it. Affected students can contact the Equal Opportunities Office: Tel. 0511 762-3774, Email coronahilfe@uni-hannover.de

    Learn more about the emergency fund

  • 1.7.1 I am struggling to pay rent for student accomodation in time – what options are available to me?

    In cases of social hardship, tenants of Studentenwerk Hannover (Student Services Organisation Hannover) may pay overdue rent in instalments. For further information, please contact the accounting department of Studentenwerk Hannover.

2. Hygiene measures

3. Closures and contact information

  • 3.1 Is it still possible to enter LUH buildings and other facilities on the LUH campus?

    Until further notice, entering LUH buildings is only possible to a limited extent.
    In general, anyone experiencing symptoms indicating a COVID-19 infection must not enter LUH buildings. Further information can be found in section 2.2.
    Anyone required to self-isolate – e.g. because they returned from a high-risk area – must not enter LUH buildings either. Further information on self-isolation can be found in sections 8.3.3.

    Members of staff and student/academic assistants:
    Most buildings are closed and can only be accessed by persons who have been assigned a locking authorisation or an employee ID card. Without prior authorisation for accessing side entrances, the main university building can only by accessed by presenting your employee ID card to the guards. Following consultation with their supervisor, members of staff who have not been assigned an employee ID card (such as student and academic assistants) may enter the respective building within the scope of their duties.

    Students:
    In general, students are not permitted to enter most LUH buildings. Students attending a face-to-face session at the university in winter semester 2020/21 are called upon to go straight to their lecture or seminar room and leave the building immediately once the session has ended. Staying inside the university buildings is only allowed in specifically designated areas. The PC lab on the second floor as well as study areas on the fourteenth floor of Conti-Campus are available for students of all faculties. Additional study areas are available in the atrium of the main university building (“Lichthof”). Further information can be found in section 3.1.1.

    If necessary and wherever possible, faculties may open additional work and study areas located within faculty buildings. However, specific hygiene measures must be implemented (based on the General hygiene measures). Compliance with these measures must be ensured, e.g. via student assistants. To prepare for the event of an infection, records must be kept of anyone who has spent time in these areas, e.g. by implementing a registration procedure.

    Furthermore, students may only enter the main university building and the lecture hall building on Conti-Campus to validate their LeibnizCard (main university building: in the basement at the front of the building; Conti-Campus: in the foyer of building 1507; in the LUIS facilities in building 1210). You will need to present your student ID. Once completed, you must promptly exit the building. Further information on validating your LeibnizCard can be found in section 3.2.1.2.

    Access to laboratory areas should be discussed within the faculties – under strict compliance with the regulations on distancing and hygiene.

    Guests and visitors:
    In general, guests and visitors are not permitted to enter LUH buildings until further notice.

  • 3.1.1 Study areas and PC labs

    Currently, most study areas and PC labs are unavailable. If necessary and wherever possible, faculties may open additional work and study areas located within faculty buildings. However, specific hygiene measures must be implemented (based on the General hygiene measures). Compliance with these measures must be ensured, e.g. via student assistants. To prepare for the event of an infection, records must be kept of anyone who has spent time in these areas, e.g. by implementing a registration procedure.

    The PC lab on the second floor as well as study areas on the fourteenth floor of Conti-Campus are available for students of all faculties. Workspaces must be booked and confirmed in advance and shall be available for a limited amount of time under strict compliance with the regulations regarding hygiene.

    The following provisions shall apply for the PC lab:
    The PC lab on the second floor of the Faculty of Economics and Management on Conti-Campus (building 1501) may be accessed on Tuesdays (12.30-16.30), Wednesdays (8.30-12.30) and Thursdays (8.30-12.30). There are ten workspaces available. Students enrolled at LUH may book time slots via the following website: https://www.its-wiwi.uni-hannover.de/platzanfrage.html. Each week, two time slots are available per student. The maximum time slot is one hour. Upon registration, students will receive an email confirming the allocated time slots, which also contains information on hygiene requirements and alternative routes within the building. When entering the building, a printed or digital copy of the confirmation email must be presented to the guard on the ground floor of building 1502 on Conti-Campus.

    The following provisions apply for study areas on the fourteenth floor:
    On the fourteenth floor of the Conti building (1502), 46 workspaces can be accessed by students enrolled at LUH. These areas are available for a maximum period of 4 hours. Opening hours: Monday-Thursday between 9.00-13.00 and 14.15-18.15. When entering the building, a printed or digital copy of the confirmation email must be presented to the guard on the ground floor of building 1502 on Conti-Campus. Further information on the booking process and terms of use can be found here: https://www.zqs.uni-hannover.de/de/qs/lernraum/buchung/

    Additional study areas located in the atrium of the main university building ("Lichthof") are available until further notice and may be accessed by students of all faculties. These study areas are available for a maximum period of three hours. Time slots may be booked via Stud.IP. https://www.zqs.uni-hannover.de/de/qs/lernraum/buchung. Please take note of the rules listed in the booking system and comply with any instructions given by the members of staff responsible for managing study areas in the "Lichthof".

    Furthermore, community areas ("Saalgemeinschaften") at IK-Haus on Campus Maschinenbau are open. For further information, students in the field of mechanical engineering should send an email to saalsprecher.ok-haus@maschbau-hannover.org. For the time being, spaces must be booked in advance. As an alternative to OK-Haus (Im Moore 11b), where construction work is currently in progress, the Faculty of Mechanical Engineering has rented office spaces formerly occupied by Sparkasse located at Engelbostler Damm 71. Due to the current situation, time slots for these study areas must be booked in advance. In addition, contacting the students responsible for managing these spaces is strictly necessary (Mr Schröder: c.schroeder@maschbau-hannover.org and Mr Maltzahn: vfvmaltzahn@gmail.com).

  • 3.1.1.1 Notebook rental service

    The notebook rental service for students provided by LUIS is available under strict compliance with the regulations on hygiene and distancing. Rental notebooks must be requested in advance. Currently, students are not required to submit a confirmation issued by a lecturer.

    Notebook rental service

  • 3.1.2 TIB - Leibniz Information Centre for Science and Technology and University Library

    Circulation desks and most reading areas are available at the following locations: TIB Science/Technology (Welfengarten), TIB Conti-Campus, TIB Social Sciences, TIB History/Religious Studies.

    Further information

    For information on TIB services or on accessing literature online, please refer to the TIB blog:

    Blog entries on digital services provided by TIB

  • 3.1.3 University Sports Centre

    The University Sports Centre (ZfH) has been closed since 2 November 2020.

    The ZfH offers an online programme via YouTube.

    Learn more

  • 3.1.4 Emergency Childcare

    Once again, day-care facilities have been closed. Childcare can only be provided in emergency groups with a maximum capacity of 50 percent. The Ministry of Education and Cultural Affairs has specified criteria for emergency childcare. Some of them differ from those implemented during the last lockdown.

    Emergency childcare services address families

    1. where at least one parent or legal guardian works in an essential role in a field of general public interest ("key workers")
    2. where support is required, especially with regard to language training, as well as families
    3. with children required to attend school in the upcoming school year according to section 64 subsection 1 sentence 1 of the Lower Saxony education act.

    In cases of undue hardship, the following criteria may be taken into account:

    • children at risk of maltreatment
    • achieving a balance between work and family responsibilities, in particular for single parents
    • day-care for siblings
    • threat of termination or significant loss of earnings

    The basic idea is that "Where possible, children should stay at home if parents can make alternative childcare arrangements." For example, this applies to single-income families as well as to parents able to work from home, or if alternative childcare options are available.

    Parents are required to outline why they need to make use of emergency childcare services. For this reason, day-care facilities request a confirmation of indispensability describing the workplace and the nature of the role issued by the employer. See FAQ section 4.3

  • 3.1.5 Back-up day-care service Leibniz Kids

    Currently, the emergency childcare service of LUH, the backup day-care service Leibniz Kids for students and members of staff, is only available in cases of emergency.  Due to the current regulations on hygiene and distancing, spaces are limited. Parents may book a place for their child via Leibniz Kids.

    Contact information:
    pme emergency childcare services: Tel. +49 511 700 200 0

    Outside of office hours, please call the service hotline (free of charge): Tel. +49 800 801 007 080

    If you require a document confirming the necessity of day-care in order to register your child, please contact the LUH Family Service.

    Contact information: Björn Klages, Family Service Representative
    Tel. +49 511 762 5198
    Email: familienservice@uni-hannover.de

  • 3.1.6 Cafeterias

    Currently, cafeterias managed by Studentenwerk Hannover do not offer food served on the premises. Takeaway food is available at Contine, Mensa Garbsen, Mensa TiHo-Tower and Mensa Große Pause.

    Further information

    Cafeterias can only offer these services if regulations established to prevent the spread of the coronavirus are observed by everyone:

    • wear a face mask or covering
    • maintain a minimum distance of 1.5 metres when waiting in lines, do not form groups
    • observe directions and one-way routes
  • 3.1.7 Psychological Counselling for Students (ptb)

    Psychological Counselling for Students (ptb) provides emergency support for students and staff at LUH – under strict compliance with hygiene requirements. Personal appointments with ptb staff, as well as telephone consultations or online counselling via the ptb website must be booked in advance.

  • 3.1.8 LeibnizSHOP

    Until further notice, the LeibnizSHOP in the lower ground floor of the main university building will remain closed. Orders may be placed online: www.leibnizshop-uni.de

    Contact information: Communications and Marketing

  • 3.2 How can I reach members of staff at LUH?

    If members of staff work from home, they can be reached via email and telephone. Further information can be found on the website of the respective service facilities.

  • 3.2.1 ServiceCenter, Examination Office, Admissions Office, Student Advisory Service, International Office

    The ServiceCenter, the Examination Office, the Admissions Office, the International Office, as well as Student Advisory Services are closed to the public.

    Please do not hesitate to contact team members with queries regarding student and academic matters (Tel. +49 511 762 2020, Email studium@uni-hannover.de or studienberatung@uni-hannover.de).

    For general queries or problems regarding your studies and any private issues occurring during your studies, please contact Student Advisory Services. Email: studienberatung@uni-hannover.de Tel. +49 511 762-5580 (Mon. - Fri. 9 a.m. - 4 p.m.)

    For queries regarding international matters, please contact the relevant International Office staff member via phone or email. For general queries, please send an email to internationaloffice@uni-hannover.de or call +49 511 762-2548.

    Current information on office hours of the Student Services Organisation Hannover (BAföG and student housing): www.studentenwerk-hannover.de/news/corona-faq

  • 3.2.1.1 Resetting passwords for LUH IDs: What happens if I forget my password?

    Usually, students who need to reset their password are required to visit the ServiceCenter and present their passport. It is currently sufficient to submit a scanned version or photo of your passport and your semester ticket (LeibnizCard). This is necessary due to data protection regulations. Please sign the copies and send the files via email to studienberatung@zuv.uni-hannover.de. We will then reset your password. After receiving an email containing a PDF with the initial password, you will be able to choose a new password and access your QIS account.

  • 3.2.1.2 LeibnizCard: How can I validate my card or receive a replacement card?

    Students are only permitted to validate their LeibnizCard in the main university building (in the basement, at the front of the building), in the lecture hall building on Conti-Campus (in the foyer of building 1507) as well as in the LUIS facilities (building 1210, only between 9.00 and 18.00). Once finished, students must promptly leave the building and comply with the regulations on distancing and hygiene.

    Please contact the Student Information Service with regard to replacement cards (studium@uni-hannover.de).

  • 3.2.2 Personnel and Legal Department

    The Personnel and Legal Department is only available via telephone or email. The department facilities are currently closed to the public.

  • 3.2.3 Finance Department

    The Finance Department is only available via telephone or email. Documents may be submitted via the post boxes at the information desk (box 1-3).

  • 3.2.4 Mail distribution

    Two post boxes with lids are available for exchanging mail (including internal mail) in the respective delivery areas (departments, sections, etc.). These should be positioned so that postal staff can exchange the boxes without personal contact. Until further notice, mail in the main university building will be delivered on a daily basis.

    If this is not feasible in your department, please write an email to heiko.guempel@zuv.uni-hannover.de in order to arrange for your mail to be picked up in the mail room (room A114). Due to space constraints, the mail room may only be accessed by one person at a time.

    Urgent mail may be submitted via the administration post box labelled “Verwaltung” in front of the mail room.

  • 3.2.5 Office supplies

    The office supplies department is closed to the public; orders must be placed via telephone or email.

4. Working at LUH

  • 4.1 Do all members of staff have to work from home?

    In order to ensure the welfare of LUH employees, duties shall only be performed on university premises if this is strictly necessary. The respective supervisors shall decide whether duties at LUH must be carried out on-site or may be performed while working from home.

    Supervisors must ensure that operations can be maintained to the required extent. In particular, employees must be available via email and telephone.

    Offices shall only be occupied if sufficient distance is ensured while observing the implemented hygiene measures. Supervisors are also requested to explore the possibilities of working in shifts.

    Members of teaching staff who need to access technical equipment provided by the university (such as a stable internet connection) in order to facilitate digital teaching activities should use their offices on campus.

  • 4.1.1 What measures apply to staff who may be more vulnerable to the effects of the coronavirus?

    Staff at higher risk for more severe complications from COVID-19 (according to the higher risk groups indicated by the Robert Koch Institute) must provide proof of this in the form of a medical certificate. Following consultation with their supervisor and depending on the level of risk, affected members of staff shall be authorised to work from home. Alternatively, additional protective measures must be implemented.

    Working on campus is possible if, according to the risk assessment, there is no increased (low) risk of infection and if the regulations on distancing and hygiene are observed. If this is not the case, additional protective measures must be implemented.

    In addition, members of staff able to provide proof in the form of a medical certificate may contact Dr. Aumüller (Occupational Health Officer) in order to prepare occupational healthcare recommendations for their workplace.

  • 4.1.2 Do the restrictions with regard to telecommuting still apply?

    Following consultation with the staff council, any restrictions with regard to telecommuting (official request, limited number of days) shall be suspended during the state of crisis. The duration of telecommuting as well as the required duties are determined by the respective supervisor.

  • 4.1.3 What do I need to consider in terms of information security and data protection while working from home?

    The LUH information security committee has implemented rules and tips regarding information security and data protection, which enable members of staff to fulfil key requirements while working from home. Further information in the staff portal

  • 4.2 Are work-related meetings permitted?

    In general, work-related meetings with external guests must be held online. Please determine whether face-to-face meetings are strictly necessary. If it is strictly necessary to meet in person, the regulations on hygiene implemented at LUH must be observed.

    In general, internal work-related meetings must also be held online. If it is strictly necessary to meet in person, the regulations determined in the hygiene measures must be observed.

  • 4.2.1 What video conferencing tools are available?

    LUH provides various tools for communicating in groups or committees, including Jitsi, BigBlueButton, WebEx and DFNconf. Jitsi and BigBlueButton are internal tools hosted at LUH. WebEx and DFNconf are externally hosted tools and have been approved as central IT services by the data protection office at LUH. Other tools may be used if aspects of information security and data protection are observed. Jitsi must be used for confidential matters such as staff issues.

  • 4.2.2 Can job interviews be held via video conferences?

    In general, interviews within the scope of recruitment procedures should be held via a video conference. For this, the video conferencing platform Jitsi must be used.

    Guideline "Digital job interviews within the scope of recruitment procedures" (in the staff portal, only available in German)

  • 4.3 I am affected by the closure of schools and day-care facilities – what options are available to me?

    Following consultation with their supervisor, parents who need to make alternative arrangements for childcare (children aged 14 and under) due to closures of nurseries or schools, should work from home. Flexibility with respect to working hours should also be taken into account.

    If it is not possible or appropriate to work from home, civil servants may request paid special leave. Paid special leave for other members of staff ("Tarifbeschäftigte") may be requested for a maximum of three days. With the consent of the respective department, unpaid special leave may be granted – provided that official duties are not affected. Your request should be sent via email to the applicable member of staff in the Personnel and Legal Department.

    In addition, please note the information provided in section 3.1.4 ("Emergency childcare") and section 3.1.5 "Backup day-care service Leibniz Kids".

    Leibniz University Hannover maintains operations in education and research. In particular, this includes members of staff active in fields of general public interest. Upon request, the LUH Family Service issues written confirmations for parents wishing to make use of the Leibniz Kids back-up service or emergency childcare services offered by their regular childcare provider. For further information, please contact the LUH Family Service: familienservice@uni-hannover.de, Tel. +49 511 762 5198

    Furthermore, supervisors may issue a document confirming that members of staff perform indispensable duties in order to illustrate that emergency childcare is required. For this purpose, this templatemay be used.

    The state government has decided that child sickness benefits in 2021 will be paid for an additional 10 days per parent (20 additional days for single parents). This also applies if parents are required to care for children at home due to the closure of schools or day-care facilities in the context of the pandemic, if mandatory attendance in schools is suspended, or if child-care services are only available to a limited extent. Legal provisions provided by the federal government are still under way.

  • 4.4 I live in an area with limited freedom of movement according to the 15 km rule. Can I obtain a written conformation issued by LUH allowing me to commute to Hannover?

    If you live in an area where the 15 km rule applies and if you need to travel to Hannover, please show your LUH employee ID card to police officers or regulatory bodies as a means of authorisation.

    In addition, please note the information provided in section 4.1 regarding options for working from home.

  • 4.5 What should I do if I had contact with someone suffering from a SARS-CoV-2 infection?

    If you have had contact with someone who has tested positive for SARS-CoV-2 and are therefore classified as a category I contact according to the definition of the Robert Koch Institute, you must not enter LUH buildings and are required to wait for further instructions from your local health office (see section 1.2.2). For specific information on measures and types of contact, please refer to the information published by the Robert Koch Institute.

  • 4.5.1 What do I do if a person living in my household has been quarantined, but has not received a test result yet?

    As long as that person is not showing any symptoms and no measures have been imposed by the local health authority, you may continue your activities at LUH. All hygiene measures must be complied with. Contact with other people should be reduced to a critical minimum and should not exceed a period of 15 minutes. If possible, working from and staying at home until a test result is available is the safest option.

  • 4.5.2 What do I need to do if I have been quarantined by the public health department?

    There are two possible scenarios:

    • You are infected and have been instructed to stay in isolation: A medical certificate will be issued. In the case of illness, the usual provisions for continued remuneration shall apply.
    • You are not infected and have been instructed to stay in self-isolation as a preventative measure: Please consult your supervisor to determine whether you will be able to work from home. In accordance with section 56 paragraph 5 of the law on Preventing and Combating Infectious Diseases, continued remuneration will be provided over a maximum period of six weeks.

    In both cases, you are required to notify your employer that you have been instructed to stay in isolation by the public health department.

  • 4.5.3 What regulations apply if I have been quarantined in the context of a holiday trip?

    There are two possible scenarios if members of LUH staff have been quarantined in the context of a holiday trip:

    In the case of an unforeseeable quarantine imposed abroad or after returning from holiday trips abroad, paid special leave may be granted if it is not possible to work from home during self-quarantine. If working from home is not an option, members of staff must provide a valid reason - either due to the nature of their tasks or due to special circumstances - such as a quarantine imposed abroad.

    In the case of a foreseeable quarantine (such as for travellers returning from Sweden) members of staff must consult their head of department prior to travel in order to determine whether working from home is possible during self-quarantine. Alternatively, the quarantine period must be covered by vacation time or other forms of leave, such as taking time off in lieu or unpaid special leave.

    Further information (in German) for "Tarifbeschäftigte" and for civil servants.

     

     

  • 4.6 I have a business trip coming up. Am I allowed to go?

    In general, business travel is not permitted. Business trips within Germany or abroad must be approved by the Presidential Board. Requests must be submitted to the Senior Vice President via Sandra Cohrs, Finance Department.

  • 4.7 What regulations apply for research staff during the qualification phase?

    The temporary employment in higher education act (Wissenschaftszeitvertragsgesetz, WissZeitVG), has been amended and now contains the following temporary transitional arrangements: Due to the current restrictions in higher education and research, the upper limit for the temporary employment of research and artistic staff during the qualification phase has been extended. Employment for qualification purposes may be extended for a further six months. These temporary arrangements apply until 31 March 2021 and include newly concluded contracts.

    Learn more

    For additional queries, please contact the relevant clerk in the Personnel and Legal Department.

  • 4.8 How can I improve my skills while working from home?

    Working from home and using digital tools poses a significant challenge for all members of staff. In order to facilitate this transition, the Department for Human Resources Development provides information and support.

    Regularly updated tips and online training resources

    For information on courses provided by external further education institutions and online training, please refer to the following websites:


    Contact information: personalentwicklung@zuv.uni-hannover.de 

     

     

  • 4.9 How can I create a healthy work environment at home?

    The Gesund @ home website provides information on how to create a healthy work environment at home, such as useful guidelines and tips regarding ergonomics, exercise and relaxation, dealing with stress or pressure and much more. In addition, the website provides information on internal and external advisory services as well as selected emergency numbers.

    Contact information: gesundheit@zuv.uni-hannover.de

5. Academic activities

  • 5.1 Will teaching activities in winter semester 2020/2021 take place as normal?

    All lectures are held online.

    Face-to-face sessions are only permissible in cases where online teaching could potentially lead to an extension of the duration of studies. Specifically, this affects practical laboratory courses, practical sessions and theses.

  • 5.1.1 What options and support are available for teaching staff to provide online courses?

    The options and tools below for off-campus teaching including support services have been compiled by the E-Learning Service Department (elsa) of the Centre for Quality Enhancement in Teaching and Learning (ZQS) in collaboration with the Department for Human Resources Development (SG 11). New options and tools are constantly being added.

    Online teaching formats 2020

  • 5.1.2 What online resources and support services are available for students?

    The website below provides a wide range of options and tools for off-campus learning, as well as information on the available support services. The list of e-learning services by ZQS/elsa is constantly expanding.

    Studying online

    In addition, please refer to the information regarding the use of study areas and PC labs (FAQ 3.1.1), the notebook rental service for students (FAQ 3.1.1.1) and the availability of reading areas (FAQ 3.1.2).

  • 5.1.3 How can I find out whether sessions listed in Stud.IP take place online or face-to-face?

    All sessions taking place face-to-face should be marked with a prefix placed before the title, such as "Präsenz_Vorlesung: XYZ" (Face-to-face lecture: XYZ). In addition, further information can be found in the detailed description of the respective Stud.IP course, such as "Alle Veranstaltungen, die keinen entsprechenden Zusatz zur Präsenz aufweisen, sind online stattfindende Veranstaltungen." (All courses without a prefix indicating face-to-face sessions take place online.) Further details on the concept of courses can be found in the detailed description. If this is not the case, please contact the respective members of teaching staff in order to clarify the matter.

  • 5.2 Are teaching staff still available during their office hours?

    In general, queries can be answered via telephone, email or by using video conferencing tools, eliminating the need to be present on campus.

  • 5.3 Are field trips, internships and school placements taking place?

    Internships and school placements may be completed under certain conditions. If students cannot complete their placement (completely or partially), they should contact the relevant institute or member of teaching staff to determine equivalent options or to discuss whether they can reschedule their course of study. Moreover, the Leibniz School of Education will gladly assist both students and teaching staff with any queries regarding school placements. (Further information on the allocation of placements)

    Field trips are currently not possible.

  • 5.4 Will the Leibniz Language Centre be providing language courses and consultations?

    Yes. Compact courses, tandem courses and writing consultations are available.

    The online placement tests for German, English and Spanish as well as the registration dates shall not be affected. In addition, the consultation event shall be conducted online (further information available at https://www.llc.uni-hannover.de). Online registration is available for "prioritised course registration" (fillable PDF document) on the Leibniz Language Centre website, where guidelines for completion can also be found.

    The LLC strives to ensure that students are not only able to improve their language skills, but can also obtain ECTS credit points as usual. In this respect, it may be necessary to modify assessments. Information on any changes will be duly provided on the LLC website and in the module descriptions prior to course commencement.

  • 5.5 Can credit points in the field of transferable skills be attained?

    Yes, the ZQS/Key Competences department offers seminars with credit points in online formats.

    Students and members of staff may contact the ZQS/Key Competences department with any queries regarding the seminar programme.

    In addition, credit points in the field of transferable skills may be attained within the scope of virtual qualification programmes taking place in winter semester 2020/2021. An overview of available programmes can be found here.

  • 5.6 May contact details be collected in the context of face-to-face sessions at LUH?

    Based on the regulations to prevent the infection and spread of the coronavirus issued by the State of Lower Saxony, contact details may be collected and processed in the context of face-to-face sessions. Further information can be found in section 10.1.2.

6. Examinations

  • 6.1 Are examinations currently taking place?

    Yes, examinations are currently taking place - under strict compliance with the Hygiene measures for written and oral examinations.

    Visit the website of the applicable faculty for more information.

  • 6.1.1 How can I register for examinations?

    Information on registration and examination periods can be found on the website of the Examination Office.

  • 6.1.2 Am I allowed to travel to Hannover in order so sit examinations on campus?

    Based on your status as a LUH student, you may sit examinations and therefore travel to Hannover, provided that you do not show any symptoms of illness (see FAQ sections 1.2 and 2.2). Travel for the purpose of sitting on-campus examinations is not considered private travel. Therefore, limitations on contact in place for the private domain do not apply.

    Currently, the situation in public and long-distance transport permits travel to and from examinations; transport providers offer transportation with unchanged schedules.

  • 6.1.3 What happens if I cannot sit an on-campus examination?

    If you have registered for an on-campus examination, but cannot sit the examination as scheduled, this will not be counted as an unsuccessful attempt. Where possible, please use the registration period for resits and register again. With regard to individual regulations that may be in place at your faculty, please contact the respective dean of studies office.

  • 6.1.4 Are examiners allowed to change assessment types?

    Should it be considered necessary, the assessment type originally planned (e.g. presentations in person, written examinations in small groups) may be changed by the examiner. This may be implemented within the scope of the assessment types indicated in the examination regulations. The duration of the new assessment type must be precisely defined. A framework outlining new regulations for assessment types that are currently not included in the examination regulations has been implemented.

  • 6.1.5 Are there any alternatives to on-campus examinations?

    In the course of the general examination regulations established to reduce the impact of COVID-19 on teaching and learning, faculties and examination boards can change assessment types, provided that this is possible for scheduled types of examinations determined within the scope of the examination regulations. Please contact your dean of studies office in order to learn more about possible alternatives to on-campus examinations.

  • 6.1.6 What regulations apply for written coursework and assessments?

    If students are unable to complete coursework or examinations due to the current disruptions, such as laboratory work, this will not count as an unsuccessful attempt. For further information on time frames and administrative matters, affected students should contact their institute or the respective member of teaching staff.

    If students decide to discontinue coursework that has already been commenced in spite of an extension, an individual course of action shall be determined by the respective Examination Board.

    Examiners may assign topics for written coursework that has not been commenced yet via email stating all relevant information including the topic, the date of assignment and the deadline. In addition, students may confirm assignments via email.

  • 6.1.7 My bachelor’s/master’s examination module includes a presentation. Can I complete an alternative type of assessment?

    Please contact your examiner in order to determine an individual course of action.

  • 6.1.8 Will deadlines for correcting assessments be extended?

    Due to the current challenges regarding examinations and online teaching, deadlines for correcting assessments and coursework may consequently be extended.

    Examiners will communicate this clearly within the institutes and are aware of the fact that students are subject to external deadlines (BAföG, grants, employment offers) that are dependent on grades.

    Students relying on a specific deadline should contact the respective member of teaching staff to determine an individual course of action. 

  • 6.1.9 Can records of written examinations be accessed?

    Records of written examinations may be accessed under strict compliance with the hygiene requirements implemented in the context of examinations (see FAQ 2.1).

  • 6.2 How will my thesis be affected?

    In light of the lockdown in force since 16 December 2020 and the restrictions associated with it, the Presidential Board strongly and urgently recommends introducing a general deadline extension for theses as soon as possible, based on the individual requirements of the faculties. An extension of about one third of the original completion period is recommended. The Presidential Board also leaves it to the faculties to extend deadlines for term papers accordingly. Please contact the responsible course coordinator of your faculty if you need a specific deadline to be extended.

    In individual cases and upon request, the Examination Board shall decide whether further extensions of the completion period for a thesis are granted. For detailed information, please contact the respective Examination Board.

    Students must submit their thesis electronically, e.g. via email to the examiners. Please contact your examiner for any details and to determine whether submitting a printed version is necessary or preferred. If an additional printed version is necessary or preferred by the examiners, the student has to make sure that the electronic version and the printed version handed in later are identical. If a printed version is submitted via post, the student should obtain a formal statement confirming that the document has been duly sent.

    If a student's thesis relies on experiments, laboratory work and other means of data collection that cannot be conducted as planned due to the current situation, he or she should contact his or her examiners in order to determine an individual course of action as well as to discuss alternative options, such as adapting the topic of the thesis.

    This also applies to theses that have already been scheduled but not yet commenced.

  • 6.2.1 I would like to commence my thesis. What do I need to consider?

    Applications for admission to the thesis may be submitted via email. Please make sure to specify a submission deadline with your supervisor. The application form confirmed by the examiners including the assigned topic must be submitted to the respective clerk at the Examination Office - both as a pdf-attachment via email and by post.

  • 6.3 Will oral examinations (viva voce) for doctoral degrees take place?

    The dean of research offices and doctoral committees in the relevant faculty must make arrangements for current doctoral proceedings.

  • 6.5 Where can I obtain a course certificate for administrative bodies or foundations?

    Depending on the course and specifications of the relevant non-university administrative bodies and facilities, many students require course certificates. As examinations have been suspended, students could not complete any assessments or course units. We are aware that students need to meet submission deadlines regarding course certificates for administrative bodies (such as BAföG) or foundations. We are in constant contact with the relevant administrative bodies and facilities in order to establish possible solutions for the matter, such as extending deadlines.

    Students should contact the respective member of staff at their institute with any queries. We will provide detailed information on how to proceed as soon as possible.

    Additional information on BAföG can be found on the website of the Student Services Organisation Hannover at www.studentenwerk-hannover.de/news/corona-faq

7. Enrolment and re-registration

8. International

  • 8.1. Will international mobilities take place during winter semester 2020/2021?

    Mobility movement to Hannover and from Hannover to other countries may take place, provided that the recommendations of the Robert Koch Institute and the Federal Foreign Office are observed. Travelling to high-risk areas is not allowed. Approval of international travel shall occur exclusively via university management.

    Anyone coming to Hannover from a high-risk area must comply with the regulations for entering the country and keep in mind the possibility of required self-isolation when planning their trip (see section 8.3.3).

  • 8.2 LUH students and staff abroad

    Further information and advice can be obtained from the International Office for students and staff that are currently studying or completing a placement abroad, or had planned to do so. If you have any queries, please contact the relevant International Office staff member via telephone or email. General queries may be sent via email to the following address: internationaloffice@uni-hannover.de or by calling +49 0511-762 2548.

    For information on Erasmus+ traineeships please contact the Office for EU Traineeships.

  • 8.2.1 I am currently abroad. What do I need to consider?

    In the context of COVID-19, the Federal Foreign Office has issued specific Regulations for entering Germany and travel abroad. Please note that the situation in various countries is extremely dynamic and unpredictable. Depending on the country, flights to Germany have been significantly reduced or are not available at all.

    Those affected are highly encouraged to register on the Federal Foreign Office’s crisis prevention list for German citizens. If necessary, the German mission abroad will communicate any security information to those registered. Please remove yourself from the list when you return to Germany. 

    You can keep up to date with any developments in the current situation: for example, by subscribing to email newsletters or installing the corresponding app to receive travel and security information on specific countries issued by the German Federal Foreign Office; by reading unbiased news and enquiring in your local surroundings.

    As a precaution, save or make a note of the (emergency) phone numbers of the nearest German mission abroad. The telephone numbers can be found on the website of the relevant German mission abroad.

    International grant recipients that are currently in another country and cannot return to their German university (e.g. travel restrictions for non-EU citizens) should make their priority returning to their home country.

  • 8.2.2 Can I commence my semester abroad on a virtual basis for now if my host university offers online courses?

    Provided that the host university offers courses which contribute to achieving the relevant learning objectives, virtual mobility in the context of the Erasmus programme is an option.

    Licenses for the Online Linguistic Support (OLS) portal will be provided at the start of the virtual period so you can improve your language skills and prepare for your virtual and physical mobility as effectively as possible.

    Since no additional costs related to a stay abroad are incurred during the virtual phase, no funding will be granted within that period of time. As soon as the physical mobility phase begins, i.e. once you have arrived in your host country, you will receive the usual grant for your stay.

  • 8.2.3 I am in a foreign country within the scope of Erasmus+, but my courses have been cancelled because the host university was closed. I have decided to stay here nonetheless. Can I keep the Erasmus grants I have received?

    If you stay in the host country and

    a) you still incur costs that are directly and exclusively related to your stay in that country, e.g. rent, electricity bills etc.,

    and/or
    b) you participate in online courses (provided that the host university offers them as an alternative to the face-to-face activities originally planned), you may keep the funding you have received.

    You may also be entitled to an additional (smaller) grant to cover any extra time you are required to spend abroad due to the COVID-19 pandemic.

    For further information, please contact Andree Klann, Erasmus+ Institutional Coordinator, at andree.klann@zuv.uni-hannover.de .

  • 8.3 International students and staff in Hannover

    Further information and advice can be obtained from the International Office for international students and staff that are currently studying or completing a placement in Hannover, or had planned to do so. If you have any queries, please contact the relevant International Office staff member via telephone or email. General queries may be sent via email to the following address: internationaloffice@uni-hannover.de or by calling +49 0511-762 2548

  • 8.3.1 How can I extend my residence permit?

    Without prior appointment, the foreigners' authorities as well as the naturalisation department in the HannoverServiceCenter (Schützenplatz 1) are currently closed to the public. Most queries are handled via telephone, email or by post. To book an appointment, please call +49 511 / 168  32 33 7 or send an email to 32.33.7@hannover-stadt.de.

    If you have completed the written portion of the DSH exam, but can no longer complete the oral part of the exam, your residence permit will not be negatively evaluated if you can provide corresponding proof.

    Further information

  • 8.3.2 I would like to travel to Hannover. Can I go ahead with this?

    In accordance with official regulations currently in place, it is up to students and researchers to decide whether they travel to Hannover. When organising your journey, please check the conditions for entering Germany listed on the websites of the Federal Foreign Office as well as the current entry requirements implemented for your country of origin via the German embassy/consulate in your home country. In many cases, travellers entering or returning to Germany from trips over multiple days must remain in self-isolation for ten days (see section 8.3.3).

    According to information issued by the Federal Foreign Office, international students who cannot continue their studies from abroad may enter Germany. However, proof of this necessity in the form of a written confirmation issued by the university must be provided in your visa application as well as at border control. First-semester students will find a few lines confirming they are required to attend face-to-face courses at the very end of their letter of acceptance. If your letter does not include such a paragraph, please download the letter from the application portal once again. Students already enrolled for bachelor’s or master’s programmes in higher semesters can request a corresponding letter of confirmation from the Admissions Office directly. To do so, please send an email to studium@uni-hannover.de . Exchange students receive their confirmation from the International Office. Doctoral candidates should contact their supervisor.

  • 8.3.3 Will I be required to remain in self-isolation or get tested for coronavirus after entering Germany?

    After arriving in Germany, travellers from high-risk areas must remain in self-isolation for a period of ten days. In order to reduce this period, a test may be conducted (no earlier than on the 5th day after arriving in Germany). If the test result is negative, travellers are no longer required to remain in self-isolation. Travellers must remain in self-isolation while waiting for their test result. Currently, tests in Hannover can only be conducted via GPs or in doctor’s practices offering such tests (“Infektionspraxis”).

    Since 11 January 2021, travellers returning from high-risk areas are required to get tested, either 48 hours prior to entering Germany or immediately upon their arrival. Subsequently, they must submit the result within ten days of their arrival upon request of the relevant authority and without delay.

    Further information can be found in the quarantine regulations issued by the State of Lower Saxony

    Please note: Before entering Germany, travellers from high-risk areas must complete a digital registration form. The form will be passed on the local health office.

    An overview of the registration process can be found here.

    Students intending to move into student housing provided by Studentenwerk (student services organisation) must take into account that this is only possible if they submit a negative coronavirus test result.

    In the event that you are required to remain in self-isolation, the International Office cannot assist in ensuring you have sufficient provisions.

    Tips regarding provisions and activities during self-isolation

  • 8.3.4 I would like to return to my home country during the lecture-free period. Can I go ahead with this?

    International students who are currently in Hannover may decide whether they return to their home country during the lecture-free period - in compliance with official regulations currently in place in Germany as well as in their home country. When organising your journey, please check the current conditions for entering the respective country via the foreign office of your home country, as well as regulations for returning to Germany via the German embassy/consulate in your home country and the websites of the Federal Foreign Office in Germany.

    Due to the dynamic nature of the current situation, travel regulations in your home country and in Germany may change at short notice, therefore complicating your return to Germany.

    In many cases, travellers entering or returning to Germany from trips over multiple days must remain in self-isolation for ten days (see section 8.3.3). In addition, travelling to your home country may increase the risk of a COVID-19 infection. Please bear in mind these issues when considering whether your journey is strictly necessary at this point in time.

  • 8.3.5 My DSH exam has been cancelled. Can I still enrol?

    By law, it is unfortunately not permitted to enrol without comprehensive proof of language proficiency. 

    If you would like to apply for an admission extension, please contact the Admissions team. Contact partners for your degree programme can be found at www.uni-hannover.de/en/universitaet/organisation/dezernate/dezernat-6/i-amt/mitarbeit/

  • 8.3.6 How can I socialise with fellow students while promoting social distancing? Who do I contact if I have questions?

    The International Office offers numerous events and networking opportunities for international and local students. Currently, these services are only available online. If limitations on contact are relaxed, face-to-face meetings will be resumed step by step.

9. Research

10. Events

CONTACT PERSONS AT LUH

Head of Communications and Marketing / Spokesperson

Mechtild Freiin von Münchhausen
Address
Welfengarten 1
30167 Hannover
Building
Room
Address
Welfengarten 1
30167 Hannover
Building
Room

Occupational Health Officer

Dr. Ellen Aumüller
Address
Wilhelm-Busch-Straße 22
30167 Hannover
Building
Room
103
Address
Wilhelm-Busch-Straße 22
30167 Hannover
Building
Room
103

Queries regarding employment legislation: Head of the Personnel and Legal Department

Dr. Nicole Neuvians
Address
Welfengarten 1A
30167 Hannover
Building
Room
206
Address
Welfengarten 1A
30167 Hannover
Building
Room
206