Information on the Coronavirus

The emergency committee of Leibniz University Hannover evaluates the current situation regarding the spread of the coronavirus SARS-CoV-2 and determines the best course of action for LUH. University management provides regular email updates to students and staff. Please check this website for new developments at LUH as well as following the news for provisions in Germany, Lower Saxony and Hannover.

Members of the emergency committee include:

  • the President,
  • the Senior Vice President,
  • the Vice President for Teaching and Academic Programmes,
  • the Personal Assistant to the President,
  • the head of Communications and Marketing,
  • the head of the Occupational Safety Department,
  • the head of the Buildings Management Department,
  • the chairperson of the staff council, as well as
  • one faculty management representative and
  • one student representative in the Senate.

In an advisory capacity: the head of the Health Management Section.

If necessary, additional persons will be consulted in an advisory capacity, such as representatives of the Student Services Organisation.

Frequently Asked Questions

1. Hygiene rules

  • 1.1 Do I need to wear a face mask at LUH?

    No. At the moment, face mask requirements inside of buildings or on the campus of LUH have been lifted. University management urges everyone to act responsibly - in particular with regard to demonstrating solidarity with vulnerable groups - and continue to wear face masks, especially in places were many people gather, where distancing is not possible or where ventilation is insufficient.

  • 1.2 What do I need to consider in terms of room ventilation?

    Rooms must be aired thoroughly by opening windows completely at regular intervals (at least every 60 minutes for offices and at least every 20 minutes for seminar rooms). In summer, rooms must be aired by fully opening the windows for 10 minutes, in spring and autumn for 5 minutes and for 3 minutes in winter. Seminar rooms must be aired before and after every session.

    Ventilation requirements for seminar rooms and offices at the responsibility of the persons occupying the respective space must be determined independently via a carbon dioxide measuring device. Ventilation must be optimised in accordance with the information sheet provided below.

    Further details can be found in the information sheet "Lüftung" (ventilation) and the associated appendix 1.

    Further information regarding the use of mobile air filters.

  • 1.3 Where can I find templates to be used for signs?
  • 1.4 How are suspected cases of coronavirus handled at LUH?

    Anyone experiencing symptoms of a respiratory disease (coughing, sore throat, shortness of breath, head cold) or a common cold with headaches, body aches or loss of smell and/or taste, as well as anyone experiencing symptoms of gastroenteritis with diarrhoea indicating a SARS-CoV-2 infection – especially if they might have had contact with someone (presumably) suffering from a coronavirus infection – must not enter LUH buildings and should seek medical advice immediately by calling their GP. In case of a positive test result, the Presidential Board asks you to voluntarily notify the university. Please also refer to FAQ sections 1.4.3 and 2.2.1 if applicable.

  • 1.5 What happens if I have tested positive for coronavirus?

    According to the law governing prevention of infection, COVID-19 caused by the coronavirus must be reported. Following the swab test conducted by a family doctor or a private test centre, positive test results are reported to the local health authority. If someone tests positive, they must self-isolate immediately. Anyone who has tested positive must not enter LUH buildings.

    In this case, the Presidential Board asks affected students and members of staff to also notify Dr. Ellen Aumüller, Occupational Health Officer (betriebsarzt@zuv.uni-hannover.de).

    If you spent time at Leibniz University Hannover two days before showing symptoms or two days before the swab was taken, please follow the instructions in section 1.5.1.

  • 1.5.1 What is the correct procedure if someone tests positive for SARS-CoV-2 or realises that they have a COVID-19 infection after they have spent time at Leibniz University Hannover?

    The Presidential Board asks infected staff members to notify their supervisors. Infected students should notify the Department for Student and Academic Matters (Ms Lena Schulz, lena.schulz@zuv.uni-hannover.de) so that anyone at LUH who has had contact can be informed instantly. Please add Dr Ellen Aumüller, Occupational Health Officer (betriebsarzt@zuv.uni-hannover.de) to the Cc list of the email.

    Please indicate the following information:

    • Email subject: Reporting SARS-CoV-2 infection
    • I was tested on...
    • I have had symptoms for ...
    • Two days before showing symptoms/before the swab was taken, I spent time at Leibniz University Hannover from/to / I attended the following events/meetings (title, time, room, member of teaching staff/member of staff)
    • Enrolment number and LUH ID (students)
    • The following regulations on hygiene and distancing applied/were observed (minimum distance of 1.5 metres, wearing a face mask etc.)
       

    As soon as the Department for Student and Academic Matters (Dezernat 6, Ms Lena Schulz) has been notified, the department notifies close contacts with the consent of the infected person. If a contact has a confirmed SARS-CoV-2 infection (positive PCR test) or if infection is likely (positive rapid test and/or typical COVID-19 symptoms), the contact is asked to self-isolate and – if their rapid test is positive – conduct a PCR test immediately to confirm the result.

    Infected persons are required to compile a list of contacts, which must be provided to the local health office upon request. In order to facilitate contact tracing, affected persons are asked to notify any close contacts within the past 48 hours.

    In case of a positive PCR test, or if they are classified as a close contact, members of staff should notify their supervisor as soon as possible that they are required to self-isolate and inform the health authorities.

    Please check the website of the state of Lower Saxony for current self-isolation requirements and the definition of contacts as well as resulting required measures.

  • 1.5.2 What should I do if I had contact with someone suffering from a SARS-CoV-2 infection?

    Close contacts no longer have to quarantine. However, it is strongly recommended to limit contact to others – especially older people and groups at higher risk for more severe complications.

    A rapid antigen test should be performed daily for the five days following contact. You must self-isolate if the antigen test is positive or if symptoms arise.

    Further measures can be found in FAQ section 1.5.1.

  • 1.5.3 What do I do if a person living in my household has been quarantined, but has not received a test result yet?

    As long as you do not experience any symptoms and your rapid test is negative, you may continue your duties at LUH under strict compliance with the hygiene measures. Contact with other people should be reduced to an absolute minimum. If face-to-face contact is strictly necessary, a minimum distance of 1.5 m should be maintained and FFP2 masks should be worn. Face-to-face contact should not exceed a period of 10 minutes. If possible, working from home is the safest option for members of staff.

    If you experience any symptoms or your rapid test is positive: see FAQ section 1.5.1

  • 1.6 Will members of staff receive free rapid tests?

    The state of Lower Saxony issues free rapid tests to LUH. Supervisors will issue available test kits to members of staff.

    If the antigen SARS-CoV-2 self-test is positive, please observe the following procedure:

    Self-isolate at home immediately and avoid additional contact with other people.

    A test should be conducted at a test centre. In case of a positive test result, a PCR test must be taken in order to confirm the result. For this purpose, please call your family doctor and inform them that you have taken a rapid test and have tested positive for SARS-CoV-2. Your GP will inform you whether they can perform a PCR test. If you cannot reach your GP or if there is insufficient capacity for performing such a test, please refer to the website of the state of Lower Saxony and/or the KVN website to determine alternative options for conducting a PCR test. Please call the relevant doctor’s practice or test centre to discuss the procedure. Do not use public transport to reach the doctor’s practice or test centre.

    If the PCR test is positive, the test facility will report the result and your details to the local health authority.

    The Presidential Board of LUH asks members of staff to inform their supervisor voluntarily so that contacts can be notified immediately. Please observe the procedure described in section 1.5.

    Anyone with a positive test result must not enter LUH buildings.

  • 1.7 Where can I be vaccinated?

    All students and members of staff of LUH and Studentenwerk Hannover, as well as citizens of the Hannover region can be vaccinated in the main cafeteria at Schneiderberg (Callinstraße 23, 30167 Hannover). Current opening hours

    Moreover, vaccinations are administered by family doctors and the mobile vaccination teams of Region Hannover.

  • 1.7.1 Are vaccination appointments considered as working hours?

    Yes, vaccination appointments are considered as working hours.

2. Access and contact information

  • 2.1 Is it still possible to enter LUH buildings and other LUH facilities at various locations?

    Yes, all buildings at all LUH locations are open and operating under normal conditions.

    Anyone experiencing symptoms indicating a COVID-19 infection, as well as anyone with a positive test result must not enter LUH buildings.

    Anyone required to self-isolate - e.g. returning travellers - must not enter LUH buildings either.

  • 2.1.1 TIB - Leibniz Information Centre for Science and Technology and University Library
  • 2.1.2 University Sports Centre

    The University Sports Centre is open.

  • 2.1.3 Backup day care service Leibniz Kids

    Scenario A applies in the context of childcare in Hannover, day care facilities have return to normal functioning.

    The emergency childcare service of LUH, the backup day care service Leibniz Kids, is available for all students and members of staff in need of childcare, such as in the event of illness of regular childminders or to get through important periods during their studies. Current regulations on hygiene and distancing must be observed. Parents may book a place for their children via Leibniz Kids.

    Contact information:
    pme emergency childcare services: Tel. +49 511 700 200 0

    Outside of office hours, please call the service hotline (free of charge): Tel. +49 800 801 007 080

    If you require a document confirming the necessity of day-care in order to register your child, please contact the LUH Family Service.

    Contact information: Björn Klages, Family Service Representative
    Tel. +49 511 762 5198
    Email: familienservice@uni-hannover.de

  • 2.1.4 Cafeterias

    An overview of open and closed cafeterias can be found on the website of Studentenwerk Hannover.

  • 2.1.5 Psychological Counselling for Students (ptb)

    Psychological Counselling for Students (ptb) provides emergency support for students and staff at LUH – under strict compliance with hygiene requirements. Personal appointments with ptb staff, as well as telephone consultations or online counselling via the ptb website must be booked in advance.

  • 2.1.6 LeibnizSHOP

    The LeibnizShop, located on the lower ground floor of the main university building has reopened: Current opening hours

    Orders can also be placed online: https://www.leibnizshop-uni.de/ 

    Contact information: Communications and Marketing

  • 2.2 How can I reach members of staff at LUH?

    If members of staff work from home, they can be reached via email and telephone.

  • 2.2.1 ServiceCenter, Examination Office, Admissions Office, Student Advisory Services, International Office, Student Services Organisation

    The reception area of the ServiceCenter is available for:

    • Assistance with orientation at LUH
    • Printed versions of enrolment confirmations from past semesters
    • Printed versions of study data sheets (e.g. for submission to Landesjustizprüfungsamt)
    • Printed versions of receipts for fees
    • Issuing (replacement) LeibnizCards


    The Examination Office and the Admissions Office are available via email and telephone.

    Please do not hesitate to contact team members with queries regarding student and academic matters (Tel. +49 511 762 2020 email studium@uni-hannover.de).

    Student Advisory Services

    For queries or problems regarding your studies or personal issues occurring during your studies, please contact Student Advisory Services. Email: studienberatung@uni-hannover.de Tel. +49 511 762-5580 (Mon. - Fri. 9 a.m. - 4 p.m.).

    Consultations are available in person as well as via telephone or video and must be booked in advance.

    The information desk located in the main university building is available from Monday to Friday between 10.00 and 14.00. Student assistants of Student Advisory Services will be happy to assist you with your application, with queries regarding organisational aspects of your studies or online services as well as with finding contact partners. Alternatively, please call +49 511 762-5580 (Mon. - Fri. 9.00-16.00) or send an email to studienberatung@uni-hannover.de.

    International Office

    For queries regarding international matters, please contact the relevant International Office staff member via phone or email. For general queries, please send an email to internationaloffice@uni-hannover.de or call +49 511 762-2548.

    Studentenwerk

    Current information on office hours of the Student Services Organisation Hannover (BAföG and student housing): www.studentenwerk-hannover.de/

  • 2.2.1.1 Resetting passwords for LUH IDs: What happens if I forget my password?

    In order to reset your password, please submit a scanned version or photo of your passport and your semester ticket (LeibnizCard). This is necessary due to data protection regulations. Please sign the copies and send the files via email to studienberatung@zuv.uni-hannover.de. We will then reset your password. After receiving an email containing a PDF with the initial password, you will be able to choose a new password and access your QIS account.

  • 2.2.2 Finance Department

    The Finance department is available via telephone and email or, by prior arrangement, in person. Until further notice, this excludes the payments office in SG 52.

  • 2.2.3 Mail distribution

    Two post boxes with lids are available for exchanging mail (including internal mail) in the respective delivery areas (departments, sections, etc.). These should be positioned so that postal staff can exchange the boxes without personal contact. Until further notice, mail in the main university building will be delivered on a daily basis.

    If this is not feasible in your department, please write an email to heiko.guempel@zuv.uni-hannover.de in order to arrange for your mail to be picked up in the mail room (room A114). Due to space constraints, the mail room may only be accessed by one person at a time.

    Urgent mail may be submitted via the administration post box labelled “Verwaltung” in front of the mail room.

  • 2.2.4 Office supplies

    The office supplies department is available in person; orders may also be placed via telephone or email.

3. Events

4. Working at LUH

5. Academic activities

  • 5.1 Will teaching activities in winter semester 2022/23 take place as normal?

    Winter semester 2022/23 is scheduled to take place on campus. Members of teaching staff have once again been urged to continue using the possibilities of online learning, such as streaming, hybrid formats and recorded lectures from previous semesters in addition to on-campus learning, or other alternative formats. In view of the current energy crisis, the Presidential Board proposes that teaching activities should be pooled further and, with appropriate compensation, should also include off-peak hours and Saturdays.

    On-campus learning at LUH ends on 18 December 2022. From 19 December, until the start of the Christmas break on 23 December, members of teaching staff will implement online learning, independent study or similar formats. During this period, face-to-face formats such as laboratory sessions, practical sports sessions etc. will not be held on campus. University operations will be resumed on 9 January 2023.

    On-campus learning is a binding requirement of the Presidential Board, based on the need to provide students with feasible study conditions.

    Purely online formats are therefore still possible, provided that they do not interfere with on-campus learning. If online teaching is necessary for academic reasons, this must be implemented in such a way that students can still participate if they subsequently have to attend sessions on campus. Online sessions must always be approved by the relevant head of faculty.

    Additional answers can be found in the document explaining the available teaching formats “Auf dem Weg zur Präsenzlehre 2.0”

  • 5.1.1 What options and support are available for teaching staff to provide online courses?

    The link below provides a wide range of options and tools for off-campus learning, as well as information on the available support services for members of teaching staff. The overview has been compiled by the E-Learning Service department of the Centre for Quality Enhancement in Teaching and Learning (ZQS) in collaboration with the Department for Human Resources Development and Academic Teaching (SG 11).

    Online Teaching Activities

  • 5.1.2 What online resources and support services are available for students?

    The website below provides a wide range of options and tools for off-campus learning, as well as information on the available support services. This overview has been prepared by the E-Learning Service department of ZQS (ZQS/elsa).

    Studying online

  • 5.1.3 Notebook rental service

    The notebook rental service for students provided by LUIS is available under strict compliance with the regulations on hygiene and distancing. Rental notebooks must be requested in advance. Currently, students are not required to submit a confirmation issued by a lecturer.

    Learn more

  • 5.2 Will the university continue to employ contact tracing?

    Contact tracing is not binding for universities, since they fulfil tasks in the public interest in their role as public institutions. Contact tracing is possible via the plugin on Stud.IP.

    If coronavirus infections occur in the context of teaching and learning at LUH (e.g. if an infection is reported to the Department for Student and Academic Matters via the local health office), members of staff will be informed by Ms Lena Schulz. They will then be asked to notify students who have attended this particular course/lecture that someone has tested positive for coronavirus. Students will be asked to conduct a self-test or be tested immediately. For additional information, please also refer to FAQ section 1.4.

6. Examinations

  • 6.1 Legal information regarding online examinations

    Online examinations involve numerous legal issues that need to be clarified. This document provides an overview of questions and answers regarding legal issues that may arise (only available in German).

    Instructions on how to supervise assessments conducted remotely via electronic devices can be found here (only available in German).

  • 6.1.1 What regulations apply if I am required to remain in self-isolation or if I cannot attend an on-campus examination for personal reasons?

    If examinees cannot attend an on-campus examination because they are required to remain in self-isolation due to a coronavirus infection or due to having had contact with an infected person, this will be deemed as withdrawal in accordance with section 15 of the examination regulations. The same legal grounds apply as in the case of other personal illnesses or other personal reasons (illness of family members, travel restrictions). In these cases, the examination will not be counted as an attempt in accordance with section 15 of the examination regulations. Affected students may sit the relevant examination at the next regular date. There is no entitlement to an alternative online examination instead of an on-campus examination.

  • 6.1.2 What regulations apply in cases of hardship or if students experience disadvantages as per section 16 of the examination regulations?

    Students with disabilities or long-term health conditions experiencing disadvantages when sitting examinations may submit a disadvantage compensation request. If necessary, students experiencing disadvantages due to other reasons may submit a hardship allowance request. All requests must be accompanied by a medical certificate and will be evaluated on a case-by-case basis. For further information, please contact the relevant course advisor, Student Advisory Services or visit the Family Service website.

  • 6.2 How can I register for examinations?

    Information on registration and examination periods can be found on the website of the Examination Office.

  • 6.3 Are examiners allowed to change assessment types?

    In the summer semester, examiners may change the originally planned assessment type. This may be implemented within the scope of the assessment types indicated in the examination regulations. The duration of the new assessment type must be precisely defined.

    In the course of the general examination regulations established to reduce the impact of COVID-19 on teaching and learning, faculties and examination boards could and still can change assessment types, provided that this is possible for scheduled types of examinations determined within the scope of the examination regulations. Please contact your dean of studies office in order to learn more about possible alternatives to on-campus examinations.

  • 6.4 How will term papers or my thesis be affected?

    There is no general deadline extension for written coursework (e.g. research papers, term papers, theses).

    In individual cases and upon request, the relevant committee responsible for the degree programme (Examination Board or dean

    Students may still submit their thesis electronically, e.g. via email to the examiners. Please contact your examiner for any details and to determine whether submitting a printed version is necessary or preferred. If an additional printed version is necessary or preferred by the examiners, the student has to make sure that the electronic version and the printed version handed in later are identical. If a printed version is submitted via post, the student should obtain a formal statement confirming that the document has been duly sent.

    This also applies to theses that have already been scheduled but not yet commenced.

  • 6.4.1 I would like to commence my thesis. What do I need to consider?

    Applications for admission to the thesis may be submitted via email. Please make sure to specify a submission deadline with your supervisor. The application form confirmed by the examiners including the assigned topic must be submitted to the respective clerk at the Examination Office - both as a pdf-attachment via email and by post.

  • 6.5 Will oral examinations (viva voce) for doctoral degrees take place?

    The dean of research offices and doctoral committees in the relevant faculty must make arrangements for current doctoral proceedings.

7. Enrolment and re-registration

8. International

  • 8.1. Will international mobilities take place?

    Mobility movement to Hannover and from Hannover to other countries may take place, provided that the recommendations of the Robert Koch Institute and the Federal Foreign Office are observed. For further information on business travel abroad, please refer to FAQ section 4.4.

  • 8.2 LUH students and staff abroad

    Further information and advice can be obtained from the International Office for students and staff that are currently studying or completing a placement abroad, or had planned to do so. If you have any queries, please contact the relevant International Office staff member via telephone or email. General queries may be sent via email to the following address: internationaloffice@uni-hannover.de or by calling +49 0511-762 2548.

    For information on Erasmus+ traineeships please contact the Office for EU Traineeships.

  • 8.3 International students and staff in Hannover

    Further information and advice can be obtained from the International Office for international students and staff that are currently studying or completing a placement in Hannover, or had planned to do so. If you have any queries, please contact the relevant International Office staff member via telephone or email. General queries may be sent via email to the following address: internationaloffice@uni-hannover.de or by calling +49 0511-762 2548

  • 8.3.1 I would like to travel to Hannover. Can I go ahead with this?

    In accordance with official regulations currently in place, it is up to students and researchers to decide whether they travel to Hannover. When organising your journey, please check the conditions for entering Germany listed on the websites of the Federal Foreign Office as well as the current entry requirements implemented for your country of origin via the German embassy/consulate in your home country. Please note that a travel ban has been imposed on countries where virus variants of concern have spread.

  • 8.3.2 What do I need to consider if I intend to travel to Germany?

    Regulations have been established by the state governments within the scope of the “Coronavirus-Einreiseverordnung” (Ordinance on protection against risks of infection with the SARS-CoV-2 coronavirus posed by persons entering the country following the determination of an epidemic situation of national significance by the German Bundestag).

    Since 1 June 2022, proof of the G status is no longer required for entering Germany. However, this does not apply for travellers entering Germany from an area of variant of concern.

    Travellers who have spent time in an area of variant of concern in the past 10 days before their arrival must complete a digital registration form before entering Germany. The form will be passed on the local health office automatically.

    Moreover, travellers from areas of variant of concern are required to be tested and must remain in self-isolation. Categories are determined by the respective status of the country or the region at the time of arrival in Germany.

    • A travel ban has been imposed on countries where virus variants of concern have spread: Transportation providers, such as airlines or railway companies, are not permitted to provide transportation services to travellers entering Germany from these countries. There are only a few, strictly defined exceptions to this travel ban, in particular for persons residing in Germany or persons with an existing residence permit for Germany.
    • Travellers entering Germany from an area of variant of concern must present a negative PCR test result upon their arrival, taken within a maximum of 48 hours. Proof of recovery or vaccination cannot be provided instead of this test.
    • After their arrival, travellers must self-isolate for a period of 14 days. There are no exceptions for travellers who have recovered from a COVID-19 infection or tested travellers and self-isolation cannot be ended prematurely.
       

    Further information on affected countries and regions as well as on testing and self-isolation requirements can be found on the website of the Robert Koch Institute.

    Further details in the FAQ section of the state of Lower Saxony

    Students intending to move into student housing provided by Studentenwerk (student services organisation) must take into account that this is only possible if they submit a negative coronavirus test result, proof of vaccination, or proof of recovery.

    In the event that students are required to remain in self-isolation, the International Office cannot assist in ensuring sufficient provisions.

  • 8.3.3 I would like to return to my home country during the lecture-free period. Can I go ahead with this?

    International students who are currently in Hannover may decide whether they return to their home country during the lecture-free period - in compliance with official regulations currently in place in Germany as well as in their home country. When organising your journey, please check the current conditions for entering the respective country via the foreign office of your home country, as well as regulations for returning to Germany via the German embassy/consulate in your home country and the websites of the Federal Foreign Office in Germany.

    Due to the dynamic nature of the current situation, travel regulations in your home country and in Germany may change at short notice, therefore complicating your return to Germany.

    In addition, travelling to your home country may increase the risk of a COVID-19 infection. Please bear in mind these issues when considering whether your journey is strictly necessary at this point in time.

Further information on the Coronavirus

Contact Persons at LUH

Head of Communications and Marketing / Spokesperson

Mechtild Freiin von Münchhausen
Mechtild Freiin von Münchhausen

Occupational Health Officer

Dr. Ellen Aumüller
Dr. Ellen Aumüller

Queries regarding employment legislation: Head of the Personnel and Legal Department

Dr. Nicole Neuvians
Dr. Nicole Neuvians