Please remember to apply for the following documents before you leave:

• Transcript of Records
• Confirmation of your stay at Leibniz University Hannover signed by the Exchange Coordinator Incomings (Anne Höch), not by the course coordinators at the faculties (earliest two days before your departure).
• Other documents required by your home institution.
• Please cancel your liability insurance and your health insurance if you have taken out such policies at the beginning of your stay in Germany.
• Please make an appointment with the citizen centre to confirm your deregistration. For further information, please check the following website: https://bit.ly/2E8htjL
• Please arrange a moving out date with your landlord two weeks before you leave.

The confirmation of your stay at Leibniz Universität Hannover must be signed by the Exchange Coordinator Incomings (Anne Höch). The signature of the course coordinators at the faculties is invalid.

In some cases, the institutes and faculties issue Transcripts of Records (ToR). This applies, for example, to all students at the Faculty of Law, the Faculty of Architecture and Landscape Sciences and the Faculty of Economics and Management. If you are not sure where to obtain your Transcript of Records, please ask your departmental coordinator whether they or the University Office for International Affairs can issue your ToR.

For further information, please refer to the explanation Transcript of Records.

Find out whether further documents are required by your home university. You need to have these also be filled out accordingly or apply for them.

Exchange students from the Faculty of Law, the Faculty of Economics or the Faculty of Architecture and Landscape Sciences should contact the responsible exchange coordinator to find out how to receive the transcript of records. These faculties have their own procedures.

• You need to make sure that your latest course registration only includes examinations you have participated in and that you want to appear on your transcript of records. If that is not the case please fill out a new course registration.
   
• Please check whether all examination results have been entered in QIS by the respective lecturers or whether you have received a certificate of achievement for courses in the LLC (Leibniz Language Centre) and the Zentrum für Schlüsselkompetenzen (ZQS). The exam results can be found in QIS under “My studies -> Grade Transcript -> then click on the i in the circle next to the course of study.
   
• In exceptional cases, if it is not possible to record grades online, the course certificate may be used. The certificate must be completely filled out and signed (digitally or by hand) by the teaching staff at the end of the course.
   
• Please note that the process may take some time. You should request the Transcript of Records as early as possible.

If exam results have not yet been posted, please contact the examiner responsible for the exam or your responsible exchange coordinator. In case of missing certificates from the LLC /(Leibniz Language Centre), please contact the secretary's office of the LLC or, in case of missing certificates from the Zentrum für Schlüsselkompetenzen (ZQS), please contact the seminar programme team. As long as all exam results have not been entered in the QIS by the examiner or confirmed by a certificate of achievement and all certificates are available, your Transcript of Records cannot be created.

Please upload the scan of the course certificate in the application form for the transcript of records.

When you are in possession of all examination results or certificates of achievement, please fill out the online form, which can be found below.

Please fill out the application form completely and remember to upload any certificates you may have received.

The Transcript of Records will be sent to you by e-mail and a hard copy by mail. Therefore please add your home address (in your home country/place of residence) and the address of your home university. The transcript will be sent directly by the examinations office.

You will receive an automatic confirmation email that your request has been received. If your application form was missing data you will receive another email.

If we have all the necessary information your Transcript of Records will be sent to you via email and post. Your responsible coordinator at your home university will also receive a transcript of records by post.

Please arrange a moving out date with your landlord two weeks before you leave.

Please make an appointment with the citizen centre to confirm your deregistration. For further information, please check the following website: https://bit.ly/2E8htjL

Close your German bank account (if applicable). We recommend closing your bank account shortly before you leave. This will enable you to use your account until the end of your stay.

Please cancel your liability insurance and your health insurance if you have taken out such policies at the beginning of your stay in Germany.