The LeibnizCard

The LeibnizCard for students is an electronic student ID and was introduced in the Winter Semester 2017/2018.

The regulations for the LeibnizCard, promulgated in the announcements, can be found here (only in German):

validation terminals
public transport (semester ticket)

WHAT ARE THE FEATURES AND ADVANTAGES OF THE LEIBNIZCARD?

The LeibnizCard is replacing all the smartcards and paper IDs that are currently in use. It will combine in one card all the essential functions that you need in everyday life at university:

• Student ID
• Semester ticket
• Library ID (TIB/HOBSY)*
• CampusCard for University Sports
• Payment function Hannover Student Services (MensaCard)
• Payment function for University Sports ans university services**
• Electronic key for lockers (TIB, University Sports Centre)

Using the LeibnizCard as a Student ID and semester ticket is obligatory. The LeibnizCard may be used as a photo ID for restricted-access events at the university. An official photo ID is to be shown on request. Using the card will make it possible for the right to attend to be checked, thus helping to reduce waiting times.

*In order to use the card as a library card, a separate personal registration in the library is necessary.

**Valid only for payment systems linked to Hannover Student Services’ clearing system.

HOW CAN I OBTAIN A LEIBNIZCARD?

If you continue your studies in the Summer Semester 2018 and want to receive your personal LeibnizCard you will need to upload a suitable photo in electronic form as soon as possible onto your IDM user account. If you are exmatriculated by Summer Semester 2018 you will not receive a LeibnizCard.

From Winter Semester 2018/2019 on new students will be required to upload their photo as part of the enrollment application process.

Your initial LeibnizCard will be sent to you by mail but remains property of Leibniz Universität Hannover. Please look after your LeibnizCard. The card must not be folded or damaged. We advise using a protective cover.

FROM WHEN ON IS THE LEIBNIZCARD VALID?

To be able to use your LeibnizCard as a student ID and semester ticket, you must validate it at one of the designated terminals once you have successfully reregistered (and paid your semester fees). In practice this means that a corresponding validation is stamped on your LeibnizCard. You must repeat this procedure each semester of your own accord.

You can find the locations of 11 validation terminals throughout the university here.

WHAT DATA IS STORED ON THE LEIBNIZCARD?

The following information is printed or stored on the LeibnizCard:

Visible Data (as of 14.02.2018):

  • Type of card ("Student ID")
  • Surname, first name, name affix if applicable
  • Matriculation number
  • Passport photo
  • Valid semester/ validity period of semester ticket
  • Logos of facilities where it can be used (semester ticket, University Sports, Hannover Student Services, TIB/HOBSY)
  • Library ID / barcode
  • Holographic hallmark
  • Serial number of card
  • Date of production (year/week)

Electronically readable data  (as of 14.02.2018):

  • Serial number of card
  • ID of card owner
  • Validity period
  • Right to use locker (electronic key)
  • Purse

The data configuration ensures that only such data can be accessed as is required in any particular situation. All the master data for producing the LeibnizCard is already contained in the data management system of the Registration Office (I-Amt). There is therefore no management of additional personal data. The photo required for producing the LeibnizCard is solely used for printing the chip card and remains within the system of the Registation Office for the purpose of producing a replacement card if required.

WHAT DOES THE LEIBNIZCARD COST?

The LeibnizCard is free of charge. It will be sent to you by mail. For issuing a replacement card e.g. in case of loss or damage, a fee of EUR 15 has to be paid at the ServiceCenter. This is waived in case of a technical fault for which you are not responsible, or in case of change of name. At the moment, payments are in cash only.

DO I GET A NEW LEIBNIZCARD EACH SEMESTER?

No, you keep your LeibnizCard for the whole time you are a student at Leibniz Universität Hannover. To receive a new validation stamp for each semester on your LeibnizCard, you must validate it of your own accord once you have successfully reregistered.
You can find the locations of the eleven validation terminals here.

WHAT HAPPENS IF I LOSE MY LEIBNIZCARD?

Please report any loss or theft of your LeibnizCard immediately to the ServiceCenter and apply for a new card to be issued. A replacement will be handed out immediately at the ServiceCenter. Please bring an ID or relevant authorization with you when you come to collect it.

The lost card will be blocked for all systems except the HOBSY group*. Here the card must be blocked at the individual library locations, according to where you have activated your LeibnizCard.

Cards which have been found and are still in good order can be unblocked and used again as long as no replacement card has been issued.

Leibniz Universität Hannover is not liable in case of loss of the LeibnizCard. In particular, monetary values that might still be in the purse are not reimbursed. A fee of EUR 15 is charged, to be paid in cash at the ServiceCenter, for reissuing the LeibnizCard.

* https://www.hobsy.de

MY LEIBNIZCARD IS NOT WORKING OR MY PERSONAL DETAILS HAVE CHANGED. WHAT DO I DO?

In case of a technical defect or change of persoanal data (e.g. change of name) please apply immediately for the card to be reissued or updated at the ServiceCenter. In these cases there is no fee.

WHAT HAPPENS WHEN I DEREGISTER?

When you deregister, your LeibnizCard loses all functions except that of the library ID for the Hannover library group HOBSY. Any credit in the purse must be redeemed beforehand. We are currently working on the option of keeping the purse function on the card in the category "guest" after you have deregistered. There is no right to a reimbursement of the credit in the purse after you have deregistered.

HOW CAN I LOAD MONEY ONTO MY LEIBNIZCARD?

Loading money onto your LeibnizCard can be done at any of the top-up points of Hannover Student Services (e.g. also at Hochschule Hannover).

HOW DO I PAY IN THE DINING HALLS (MENSA)?

Information on how to pay in the Mensa can be found on the website of Hannover Student Services. The option of paying in cash at selected cash desks will continue.

HOW DO I USE MY LEIBNIZCARD FOR LOCKERS (LIBRARY, UNIVERSITY SPORTS CENTRE)?

At each site your LeibnizCard must be activated once for this function at dedicated validation terminals at TIB or the University Sports Centre*. It can then be used immediately as an electronic key. To open or close a locker, hold the card in front of the lock (contactless procedure). The lockers usually close at the end of the opening hours of the buildings and must be released on the next working day by the staff on site. The reading room lockers can also be used overnight for a period of 24 hours maximum. Please note the valid conditions of use for the facility in question, and look after your valuables. We are not liable for any loss.

If you have any questions, the staff at the lending desks, in the reading rooms and at the University Sports Centre will be pleased to assist.

* https://www.tib.eu
   https://www.hochschulsport-hannover.de

I AM A STUDENT AND ALSO WORK AS A RESEARCH ASSISTANT. DO I ALSO GET A LEIBNIZCARD?

Yes, as long as you are registered at the university as a studentand have uploaded a photo.

IS THERE ALSO A LEIBNIZCARD FOR AUDITORS, SENIOR STUDENTS, OR UNIVERSITY STAFF?

For now the multifunctional LeibnizCard will be available for all regularly enrolled students. More assessment is needed regarding an expansion to include guest students, senior students as well as employees in research, technology or administration.

WHERE IS PAYMENT WITH MY LEIBNIZCARD ACCEPTED?

Some features e.g. payment functions for services such as printing, copying, scanning etc will not be available everywhere to start with. They will be introduced step by step and will be possible wherever the payment system of Hannover Student Services is in use. The RICOH payment terminals are not supported by the LeibnizCard at the moment. RICOH, TIB and Leibniz University Hanover are already in negotiations with the aim of connecting RICOH-Machines to the LeibnizCard by 2019 as well.

HOW TO USE THE LEIBNIZCARD FOR PUBLIC TRANSPORTATION (SEMESTER TICKET)?

For further informations please visit the Leibniz Universität Hannover Student Union (AStA) website:

http://www.asta-hannover.de/service/mobilitat/semesterticket

WHICH SCHEDULE AND TECHNICAL REQUIREMENTS EXIST CONCERNING THE UPLOAD OF THE PICTURES, AND WHAT IS THE MEANING OF "ATTRIBUTFREIGABE"?

If you continue your studies in Summer semester 2018 and if you have not done so yet, please upload your picture as soon as possible. Otherwise you risk a late issue of the LeibnizCard with drawbacks regarding re-registration and the semester ticket.

When uploading the picture (which requires a minimum resolution of 201 x 272 pixels) you have the opportunity to scale and clip the picture. The tool will normally automatically scale the picture to the necessary size. However, pictures with a too low resolution or too strong zoom will not be accepted. We accept the JPEG, PNG and BMP format. Biometric pictures are not necessary.

Concerning the content of the picture there are no limitations, except you should be recognizable as the LeibnizCard will not be accepted otherwise and you will need to order a replacement card at your expense.

When uploading a picture via the WebSSo-Service or the identity management (IdM) you will be asked to confirm the Attributfreigabe during WebSSo-Login. By doing so you confirm that the photo upload tool will receive certain necessary personal data. This confirmation will also be used when logging into the photo upload tool, except when the confirmation is revoked (Attributfreigabe zurücksetzen). There will be no transfer of data to external parties, as the photo tool as well as the WebSSo interface are run by LUIS. Only the LUH-ID as well as the status group are transferred to the photo tool via WebSSO.

Log into the photo upload tool.

HOW DO I VALIDATE MY LEIBNIZCARD FOR THE WINTER SEMESTER 2018?

You either already have received your LeibnizCard or will receive your LeibnizCard soon via postal services. As soon as your re-registration for the Winter Semester 2018/2019 was successful you will receive an E-Mail. Afterwards you will have to validate your LeibnizCard at a validation station so that it can be used as a semester card as well as ÖPNV-ticket (ticket for public transport) in the coming semester.

For validation insert your LeibnizCard as depicted in the card reader of the validation station. No further inputs are necessary. After about 20 seconds you will receive your card back with the validity period printed on it. You will have to repeat this process every semester.

If you receive the card without validation, with a restriction notice or shortened validity period you have not been re-registered successfully. If you experience any problems please contact the ServiceCenter or Servicehotline.

The validation stations can be found at different locations inside Leibniz Universität.

Please note to validate your card before the begin of the new semester, as you will have no valid ÖPNV-ticket otherwise.

Newly registered students for the Winter Semester 2018/2019 will receive LeibnizCards which have already been validated and are ready to be used as semester ticket.

AM I GOING TO RECEIVE OTHER CERTIFICATES APART FROM THE LEIBNIZCARD?

No, we will not send other certificates anymore. You can generate and print out your matriculation certificate as well as your BAföG certificate on https://qis.verwaltung.uni-hannover.de. Please log in using your user name and password.
More certificates will become available during the course of summer semester 2018. You will receive more information via E-Mail in time.

The certificates all include a verification code which the recipient (BAFöG office, health insurance etc.) can use here to verify the authenticity of the certificate.

A sample of an online matriculation certificate can be found here.